Terms of Use and Privacy Policy

Terms of Use

Notes on the submission of applications

Users are obligated to fill out all forms truthfully and to ensure that the data is correct. The personal data provided will be used, among other things, to create the application for entry in the TUM doctoral candidacy list and the application for submission of the dissertation.

For a proper application for entry in the doctoral list, the PDF generated in DocGS for this purpose must be printed out, signed by the applicant and supervisor and submitted to the responsible School Office of the degree-awarding institution.

The application for entry in the doctoral candidacy list must be accompanied by a completed and signed supervision agreement. The supervision agreements of the individual Graduate Centers can be found on the websites of the Graduate Centers. Further information on registration in the doctoral candidacy list can be found on the TUM-GS website in the section “Path to a doctorate”.

For the application for submission of the dissertation, the PDF generated in DocGS for this purpose must be signed and printed out and submitted to the Office of Doctoral Affairs at TUM, Arcisstraße 21, 80333 Munich. Detailed information on the other documents to be attached to the application can be found on the TUM-GS wiki page for submitting the dissertation.

Consent to electronic communication

The entire procedure for entry in the doctoral candidacy list is carried out electronically via the online platform and correspondence is exclusively via email. The applicant is obligated to regularly check the account and the specified email inbox during the application process.

Membership TUM-GS

According to the TUM Regulations for the Awarding of Doctoral Degrees, entry in the doctoral list is accompanied by automatic membership in the TUM-GS. The rights and obligations of members of the TUM-GS can be found in the TUM-GS Statutory Regulations of 23.08.2021.

TUM Regulations for the Awarding of Doctoral Degrees TUM-GS Statutory Regulations

Membership in the TUM-GS is confirmed in the yearly data confirmation. Members are annually requested by e-mail to update their profile data. For members who are doing their doctorate according to the doctoral regulations of 23.08.2021, membership ends after three consecutive missed data confirmations. According to the doctoral regulations, a minimum membership of two years is required for the doctorate.

Data privacy statement

The Technical University of Munich takes the protection of personal data very seriously. We process personal data collected during visits to our websites in compliance with the applicable data protection regulations, in particular the General Data Protection Regulation (GDPR), the Bavarian Data Protection Act (BayDSG) and the Telemedia Act (TMG). When registering in DocGS, personal data is collected for administrative and statistical purposes in accordance with the HStatG in conjunction with the BStatG. Only the data that is absolutely necessary is collected and it is only used for the stated purposes.

Below we inform you about the type, scope and purpose of the collection and use of personal data.

Logging of data

DocGS is operated by the Technical University of Munich. The LRZ web servers temporarily store the following information in log files each time pages of our website are accessed:

  • IP address of the requesting computer
  • Date and time of access
  • Name, URL and transferred data volume of the retrieved file
  • Access status (requested file transferred, not found, etc.)
  • Identification data of the browser and operating system used (if transmitted by the requesting web browser)
  • Website from which the access was made (if transmitted by the requesting web browser)

The data in this log file is processed as follows:

  • The log entries are continuously and automatically analyzed in order to detect attacks on the web servers and react accordingly.
  • In individual cases, i.e. reported malfunctions, errors and security incidents, a manual analysis is carried out.
  • The IP addresses contained in the log entries are not merged with other databases by the LRZ or the computer center of the Technical University of Munich, so that no conclusions can be drawn about individual persons.

Cookies

When you visit our website, your browser stores so-called session cookies on your computer. Cookies are small text files that serve to make our website more user-friendly and effective. Cookies do not damage your computer and do not contain viruses. Cookies are deleted when you end your browser session. The storage of these cookies can be switched off by changing the settings in your browser.

Please note that users who only read the websites will not suffer any loss if they deactivate the storage of cookies.

Personal data is collected for the use of DocGS. The data is stored for internal university purposes such as administrative processes relating to admission to the doctorate and doctoral examinations and for the preparation of internal university statistics and reports. Data on the qualifying degree, the dissertation project, the core data and the financing of the doctorate are passed on to the State Statistical Office in anonymized form.

The following data is collected for administration purposes:

  • Registration data (surname, first name, e-mail, password (the latter in encrypted form))
  • Core data (date of birth, place of birth, country of birth, nationality, correspondence language)
  • Contact details (e-mail, address, telephone number)
  • Information on the dissertation project, including achievement data and data on the examination procedure
  • Information on the qualifying degree
  • Information on the financing of the doctorate (for TUM-GS benefit claims)

The following data is collected for statistical purposes and to improve the doctoral system:

  • Marital status and number and age of children (voluntary information)
  • Information on university entrance qualification
  • Information on enrollment at a university

Analysis of user behavior (web tracking)

On this website, data is collected and stored using the web analysis service software Matomo (www.matomo.org), a service provided by InnoCraft Ltd, 150 Willis St, 6011 Wellington, New Zealand, (“Matomo”) on the basis of our legitimate interest in the statistical analysis of user behavior for optimization and marketing purposes in accordance with Art. 6 para. 1 lit. f GDPR. Pseudonymized user profiles can be created and analyzed from this data for the same purpose. Cookies can be used for this purpose. Cookies are small text files that are stored locally in the cache of the website visitor's internet browser. Among other things, cookies make it possible to recognize the Internet browser. The data collected using Matomo technology (including your pseudonymized IP address) is processed on LRZ servers.

The information generated by the cookie in the pseudonymous user profile is not used to personally identify the visitor to this website and is not merged with personal data about the bearer of the pseudonym.

You can prevent the installation of cookies by selecting the appropriate settings in your browser. However, we would like to point out that in this case you may not be able to use all functions of this website to their full extent.

We recommend that you read Matomo's entire privacy policy:

https://matomo.org/privacy-policy/

Deactivation of Matomo tracking (opt-out)

If you do not agree to Matomo storing and analyzing this data from your visit, you can object to its storage and use at any time by clicking below. In this case, a so-called opt-out cookie will be stored in your browser, which means that Matomo will not collect any session data.

Unsubscribe Matomo

Please note: If you delete your cookies, the opt-out cookie will also be deleted and may have to be reactivated by you.

TUM-GS Newsletter

If you have registered for our newsletter, we will only use the e-mail address you provide at that point to send you our newsletter until you unsubscribe. You can unsubscribe at any time via this link or by sending us a corresponding message.

The e-mail addresses for sending the newsletter are stored on the newsletter server of Leibnitz Rechenzentrum and are not used for any other purpose than sending the newsletter.

Information and correction

You have the right, upon written request and free of charge, to receive information about the personal data stored about you. You also have the right to have incorrect data corrected, blocked or deleted.

Data can only be deleted or blocked from the system during the registration process (before entry in the doctoral list or submission of the dissertation) or following a request by the user to be removed from the doctoral list. This must be submitted in writing by the user.